IBCA Policy Development Process (PDP)

The Internet Business Council for Africa (IBCA) Policy development process will utilize international standards in a multistakeholder model that will involve all the partners. The members of the IBCA board are drawn from a large pool of internationally recognized professionals who have participated in critical decision making procedures.

The following will be the model and procedure of developing policies within the Internet Business Council for Africa (IBCA)

Define the Issue or Problem
The process of policy development here begins with recognizing the need for written policy. Often a board or superintendent faces a decision that would be easier to make if a policy existed.

The board will not be alone in identifying policy needs.

Gather Necessary Information on the Issue
This is a critical area that will call for collective soliciting of relevant data, this will include: Sample policy language and analysis from every country, participant organizations or associations, education research, local inputs, state association seminars, State or governmental laws and regulations.

Secure Recommendations from sub committees
Once facts are available, the board will listen to recommendations for handling the policy issue.

Discuss and Debate at the Board Level (include input of affected parties)
This will look if the content within the scope of the board’s authority, If its consistent with local, state, and federal laws.  If it supports  the African nations  goals or objectives, its feasibility, limitations, consistency to existing international policies and its practicality.

Draft Policy
After the board has reached consensus on policy content, the board’s policy secretary will submit the initial document whereby the  Policy must be broadly stated with room for adjustment to fit special circumstances.

First Draft Reading
Once in documented, the policy draft shall be  placed on the board’s agenda for a first reading, giving notice to everyone interested that the board has a specific policy under consideration. At this time the board has the opportunity for preliminary discussion of the proposed policy and, if it chooses, may hold a public hearing. This is recommended for important or controversial draft policies.

Initial Revisions
The board will then revise the policy based on the information gained from the questions, comments and suggestions obtained after the first reading and or the public comments.

Public Comment Period
The IBCA will provide a public comment period where the policy papers under draft will be available for revision for a period of not less than 30 days

Second and Final Draft Reading
The period between the first and second reading allows time for all concerned persons to ask questions, make comments, and offer suggestions for changes and improvements. A second public hearing may also be held.

Policy Adoption

Distribution  to the Public
Seeing the policies are distributed as widely as possible is one way to ensure implementation.

Oversee Policy Implementation
Policy oversight is a dynamic process that includes an evaluative component. Oversight is intended to make sure that the policy accomplishes its goal. Policy oversight can provide guidance on whether to continue or modify the policy and to determine future courses of action. The IBCA will together with tits memberships ensure a smooth implementation of the policies and document all ideal and resultant situations

Policy Evaluation and Revision or Modification
Policies will be reviewed on a regular basis as a part of the board’s standard operating principles. This will eliminate the policies from becoming out of date, unclear, or even contrary to the way in which the continent  is operating. When any of this occurs the policy will need modification or elimination. The policy amendment process is the same as the policy adoption process. The board sets policy and the superintendent implements the policy and manages the schools within the guidelines set forth in board policy.